Legal Coordinator

Position Insights:

The Legal Program Coordinator reports directly to the Director of Operations. This position does not provide direct services; provides support in achieving the day-to-day operations of the agency; coordinates with courts and APSI’s attorney on legal matters; supports program representatives with routine and time-sensitive situations related to legal proceedings for persons served by APSI; provides support to ensure that program operations remain consistent with APSI Mission, Vision, and Values; provides technical assistance and support to regional program staff; assists in developing and providing organizational tools to support day-to-day functions; and assists in the overall achievement of APSI Strategic Plan goals and objectives.

Essential Functions:

Legal Program Coordination:

• Provide training, direction and guidance to office administrators on legal filings;
• Implement job duties in a manner that aligns with APSI Mission, Vision and Values, and APSI Policies & Procedures;
• Prepare reporting to Department of Developmental Disabilities, APSI Board, and other data needs as requested;
• Demonstrate proactive problem solving skills;
• Provide recommendations for process improvement;
• Maintain confidentiality of all information, including program representative related as well as service.

Court Coordination:

• Serve as point of contact for the courts and responsible for court-related communications;
• Responsible to oversee office administrators regarding court notifications and requests for moves and local court communication;
• Ensure that office administrators complete timely filing of move notifications, annual reports/plans, and other documents;
• Coordinate with staff responsible for reviewing requests for service and prepare applications for approved requests;
• Coordinate signatures needed for court documents and send to appropriate court;
• Communicate to regional offices regarding court hearings for individuals served once APSI attorney has determined the need for his presence; assigned.

Experience and Skill Requirements:

Ability to work effectively and efficiently in an open and diverse work place;

Ability to manage a high volume of court filings on a daily basis.

Excellent written and verbal communication skills;

Professional in attitude and presentation;

Proficient with various technology applications including Excel, Word, and electronic management databases;

Highly organized and able to manage multiple projects and initiatives at the same time;

Ability to meet deadlines;

Preferred two (2) years of probate court experience, including experience as a paralegal, legal assistant, and/or court staff;

Preferred strong demonstrated professional knowledge of court appointed guardianship requirements, developmental disabilities, Medicaid and waivers, county boards, community housing, social, human, and mental health services; Passion for programs and services provided by APSI.

Education Requirements:

Bachelor’s or associates degree in paralegal studies or related field preferred. Consideration will be made for those with a lesser degree / no degree with the right experience.